ADMINISTRATION:
You are currently viewing the general administration section of PHPSurveyor. You have not selected any surveys to view/edit.

From this point you can control the general setup of PHPSurveyor, as well as create new surveys, choose to view or edit existing surveys and modify your security settings and check that your database has all the required fields.

| Home Click on this icon to close the current survey and view just the administration bar
| Security: Click on this icon to change your security logins and setup
| Bad Security: If your security settings need to be initialised, this icon will display
| Check Settings: Show a summary of current settings for PHPSurveyor. You can change the administration language from here.
| Check Database: Click here to perform a check on your database to ensure all required fields and tables exist.
| Backup Database: Dumps entire PHPSurveyor database into a SQL file
| Edit/Add Labelsets: Click here to edit, create or delete label sets used in the 'flexible' labels questions.
| Template Editor: Click here to edit the PHPSurveyor templates
| Add Survey: Click here to create a new survey or import a survey from a file

Survey
Group
Question
Answer
Adding a New Survey
Click on to create or import a new survey.

The 'add new survey' screen allows you to complete the basic details of your survey, as well as choose a number of presentation options, and general options. From this screen you can also import a survey exported previously.

Survey details include a Short Title: which is the short name of your survey, a Description: which is a detailed description of your survey and can be as long as you like, a Welcome Message: which is presented at the very beginning of surveys, the self-explanatory Administrator Name and Admin Email fields which are used to direct participants to the appropriate person with questions about the survey and are also used as the reply-to address when sending email invitations to your survey, a Fax To: field, which allows you to enter a fax number which will appear on your 'printable' survey.

The presentation options are Format: which lets you choose whether your survey will be presented as all questions in a single page, questions displayed by group, or questions displayed one web page at a time and Template: which gives you a list of pre-defined templates that set the look and feel of your survey.

The option Use Cookies? allows you to set some basic access controls over your survey if you are not using tokens. Setting this to 'Y' means that when a participant successfully submits their survey responses, a cookie is saved to their computer indicating that they have done so. The next time they attempt to complete the survey using the same computer they will not be able to do so. It should be noted that this is fairly basic, and not particularly clever access control. If two different people want to complete the survey using the same computer, this method will preclude them from doing so - only the first will be able to. If one person tries to complete the survey twice, but on different computers, they will be able to do so. So you should be aware of these issues before applying this option. It is helpful to provide some impediments to multiple responses by the same person but certainly not a foolproof solution.

The Notification: option sets whether PHPSurveyor sends the administrator an email whenever a survey is completed. If you choose to receive notification emails, you can choose basic notification, or to have the full responses included. By default your survey will be Anonymous, however you can choose to make a survey Not Anonymous, which means that the responses are linked to your tokens table, and you can trace individual answers to a particular respondent.

The Invitation Email, Email Reminder and Confirmation Email text boxes allow you to set your preferred email messages which will be used if you use tokens with your survey.

If you Allow Public Registration:, and you create a tokens table with your survey, then the general public will be able to register to access the survey. They will be sent an email invitation, which you write in the Public Registration Email: textbox. When you allow public registration, if you want the public to also provide you with the additional "free form" fields in the tokens table, attribute_1 and attribute_2, you can give them nicer names using Token attribute names:.

Date Stamp: lets you add a time/date entry to every response so you can keep a record with each participants response of when they completed the survey and Language: lets you choose from any pre-existing language files for built-in answers and messages such as "Yes/No", "Male/Female" and so on. The Expiry Date: is the date at which your survey will cease to be publicly available. If you leave this field blank, the survey will never expire.

Finally, you can enter a URL: which will be presented at the end of the survey so you can direct participants to a web site of your choice after completing the survey, and a URL Description: which is the text to which the URL is attached.

Importing a Survey
You can use the file menu at the bottom of the screen to import a survey. Click on browse, choose the PHPSurveyor *.sql file containing your survey and then click on the Import button.